If you are a small business suddenly faced with employees working from home, you may be looking for secure cloud backups for your staff to store and access work and business data.
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Cloud storage is a useful way to regularly back up your business' data – so that work done by your employees is safe even if they make an error or encounter a problem with their device. Cloud backups can also protect your business against cyberattacks by allowing you to recover company data if it is stolen or locked up by ransomware.
There are dozens of online storage services to pick from, but finding the best cloud backup for your staff can be confusing and time-consuming. In this article, we have done the hard work for you by pinpointing services best cloud back up services suited to businesses in need of regular backups.
What are the best Cloud Backup for Businesses?
Below you can take a quick look at the 5 best cloud backups for businesses. If you want more details about each service, scroll on down for our in-depth summaries.
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The services we have picked are secure, easy to manage, and suitable for small and medium-size businesses in need of backups and data recovery.
These services will make saving important business data and work to the cloud easy – thanks to automated backups. In addition, they all provide exceptional value-for-money.
Cloud backup services for small businesses | In-depth summaries
We take an in-depth look at the best Cloud Backup for Businesses below. These summaries explain how each service differs to help you pick the right cloud backup for your business.
What features must a cloud backup have?
For a cloud backup to be useful to your business, it must be able to protect your data adequately. It must also have certain features that allow you to exert some level of executive control over your staff's data.
Below we have included a list of the features our experts looked for when picking the best cloud backups for businesses:
- Scalable service with plenty of storage space.
- Continuous accessibility to your data at any time of day.
- Customizable and automated backup settings with scheduling and frequency options.
- Multiple backups (vendor disaster security) to ensure your business' data is safe even if the storage company itself suffers an issue (backups of backups).
- Collaboration tools and administrator accounts/privileges.
- File versioning for recovering previous files when staff accidentally update or alter something incorrectly.
- Transport Layer Security to ensure your data is safe while in transit over the internet.
- Robust security for data stored at rest (potentially using end-to-end-encryption if you require it).
- Reliable tech support to aid in recovery and setting up the cloud backup service for your business.
Can I use Google Drive or Drop Box?
Although these are cloud backup services and can be considered an option for small businesses, it is important to remember that they are primarily designed for storing and sharing files – either for personal use – or across very small groups of people working together.
These services are extremely limited when it comes to data security and privacy, and they do not have the features you need to exert administrative control over your business's data and the way files and folders can be accessed and collaborated on.
Limited functionality aside, there is nothing to stop you from using Drop Box or Google Drive for sharing and working on projects collaboratively online.
However, they will not provide the kind of automated cloud backups and data recovery needed by most companies, and they will not provide the file versioning required by businesses in order to ensure that work is being protected constantly against human error. See our how secure is dropbox, iCloud, Google Drive, and OneDrive page for a further discussion on this.
Can I use a free cloud back up
Check out our best free cloud storage page for a list of secure services. However, It's important to note that they aren't suitable for most businesses.
Do I need end-to-end encryption?
When you store data on the cloud, it can potentially be accessed by the service provider if they control the encryption keys to your account on your behalf (server-side encryption). Depending on the kind of data that your business controls, you may want to ensure that it is never uploaded without first being encrypted by you.
The important thing is to consider all the data that your company works with (data mapping). Understanding the different kinds of data that your company controls, and any data protection regulations it must abide by can help to determine what data can be stored without E2EE encryption, and what must be stored with higher levels of security.
It is also important to ensure that company data is only accessible to members of staff who actually require it. This can be achieved by setting up hierarchical privileges and by purposefully segregating access to data and cloud storage folders. So be sure to get a service that has the administrative features you need for your business.
Now you know what sets apart the good from the bad in cloud storage, here's a quick reminder of our top picks for the best cloud backups for small businesses:
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